• Secretary Program

    Location US-MI-Bay City
    Job ID
    2018-3221
    Category
    Administrative/Clerical
    Type
    Full-Time
    Shift
    1st
    Travel
    None
    Schedule
    8:00 AM - 5:00 PM
  • Overview

    Provides clerical and related services necessary to assist a unit(s) of workers in the timely and organized performance of program responsibilities.  Assists with general office reception.

    Responsibilities

     

    • Type, proofread, copy, and submitreports and other documents
    • Enter client and program information into spreadsheets and databases within established timeframes
    • Obtain, document, and submit required client information
    • Maintain client files and adhere to file closure protocols
    • Answer phones, screen calls, take messages, open and distribute mail
    • Monitor, maintain, requisition or order office supplies according to established procedures
    • Take and transcribe minutes from team meetings as assigned
    • Maintain and balance petty cash fund
    • Serve as receptionist – welcoming clients and guests, seating them in waiting room as required
    • Maintain appointment schedule, set appointments with clients, taking fees, giving receipts as required
    • for the program
    • Assist and train other program secretaries as requested/assigned
    • Assist management staff in preparation (room set up, food and beverages, clean up) when meetings or trainings occur in the program office

     

    Qualifications

    • High School Diploma or G.E.D
    • Minimum one year of general office experience with a variety of office responsibilities
    • Ability to work a flexible schedule including evenings, as needed for the functioning of the program

    **Keywords:   Wellspring Lutheran Services, Secretary, Bay City**

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